How we protect
your data.

ORiON (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our workforce intelligence platform at orionworkforce.ai.

• Name, email address, and company details
• Login credentials and authentication data
• User role and permissions within your organization

• Employee information from integrated systems
• Performance metrics, retention data, and analytics
• Organizational structure and team composition
• Compensation and benefits data
• Time tracking and attendance records
• Applicant tracking system data
• Business operations and CRM data

• Platform activity and feature usage
• Dashboard configurations and preferences
• Chat queries and AI chatbot interactions
• Integration connection status and sync logs

• IP addresses, browser type, and device information
• Cookies and similar tracking technologies
• Log files and error reports

• Provide, operate, and maintain the ORiON platform
• Process and display workforce analytics and insights
• Sync data from your connected integrations
• Generate transparent, formula-based metrics and predictions
• Improve platform features and user experience
• Communicate with you about your account and service updates
• Provide customer support and respond to inquiries
• Ensure platform security and prevent fraud
• Comply with legal obligations

We do not sell your data. Your workforce information is confidential and will never be sold to third parties.

We may share information only in these limited circumstances:

• With your consent — When you explicitly authorize data sharing
• Service providers — Third-party vendors who help us operate the platform under strict confidentiality agreements
• Integration partners — Data synced with your authorized integrations based on your connection settings
• Legal requirements — When required by law, subpoena, or court order
• Business transfers — In connection with a merger, acquisition, or sale of assets (with advance notice to you)

We implement industry-standard security measures including end-to-end encryption for data in transit and at rest, secure authentication protocols (OAuth 2.0, Google Sign-In), regular security audits and vulnerability assessments, access controls and role-based permissions, secure data centers with 24/7 monitoring, and employee confidentiality agreements and security training.

We retain your data for as long as your account is active, as needed to provide services to you, or as required by law. When you close your account, we will delete or anonymize your data within 90 days, except where retention is required by law.

Depending on your location, you may have the right to:

• Access — Request a copy of your personal data
• Correction — Update inaccurate or incomplete information
• Deletion — Request deletion of your data (“right to be forgotten”)
• Portability — Receive your data in a structured, machine-readable format
• Opt-out — Unsubscribe from marketing communications
• Restriction — Limit how we process your data

To exercise these rights, contact us at support@applybyorion.com.

We use cookies and similar technologies to maintain your login session, remember your preferences and dashboard settings, analyze platform usage and improve features, and ensure platform security. You can control cookies through your browser settings, but disabling them may limit platform functionality.

For privacy questions or to exercise your data rights, email support@applybyorion.com with the subject line “Privacy Inquiry.”